National Women's Political Caucus of Washington

NWPC-WA Bylaws

Adopted January 2021.

 

1                     National Women’s Political Caucus of Washington State

2                                                                    BYLAWS

3         

4                                                          ARTICLE  I  NAME

5          The name of this organization shall be the National Women’s Political Caucus of

6          Washington State (NWPC-WA), a multipartisan, not-for-profit membership

7          corporation incorporated in the state of Washington, which shall have a perpetual

8          existence and which shall not have issue or pay dividends.

9         

10                                            ARTICLE II  PURPOSES AND GOALS

11        The purpose of the NWPC-WA is to increase women’s participation in the political

12        process and to identify, recruit, train and support feminist women for election and

13        appointment to public office. While in pursuit of this goal, NWPC-WA will strive to

14        win equality for all women; to ensure reproductive freedom; to achieve quality

15        dependent care; to lift up marginalized communities and to eradicate 

16        violence, poverty and discrimination on any basis.

17                                                   ARTICLE III  MEMBERSHIP

18        (A) ELIGIBILITY. Membership in the NWPC-WA shall be open to any individual,

19        without regard to race, ethnicity, national origin, gender identity, age, ability, religion, economic status, or

20        sexual orientation, who supports the purposes and goals of the organization and for whom dues

21        have been remitted.

22        (B) MEMBERSHIP. A member of the NWPC-WA by definition shall be a member of

23        the National Women’s Political Caucus (NWPC), and a member of the local caucus or local endorsements

24        action committee (LEAC) where residing or employed if one exists.

25       

26       

27         ARTICLE IV  LOCAL CAUCUSES AND ENDORSEMENT ACTION COMMITTEES (LEACS)

28        (A) PURPOSE. Members shall be organized into local caucuses or LEACs in order to

29        promote the purpose of the NWPC-WA and to take action at the local level.

30       

31        (B) DEFINITION.

32        1. Any group of ten or more persons may form a local Caucus. Locals shall be

33        chartered by the State Board of Directors in accordance with procedures established

34        by that body, along elective political boundaries or combination of such areas that

35        shall be declared at the time of credentialing.

36        2. Where insufficient resources exist to form a local Caucus, members may choose to

37        form a LEAC for the purposes of recruiting, identifying, endorsing and supporting

38        candidates for local elective and appointive offices.

39                    (a) A LEAC shall consist of a minimum of three Caucus members in good

40        standing and must be recognized by the state endorsement committee.

41                    (b) A LEAC shall function as a subcommittee of the State Endorsement

42        Committee for the purposes of endorsing local candidates and are bound by

43        the state endorsement policies.

44       

45        (C) CAUCUS BOUNDARIES.

46        1.        Local Caucus/LEAC boundaries are county boundaries

47        2.         An existing Caucus/LEAC may change its boundaries by petitioning the State Board,

48                    defining for the State Board its proposed new boundaries and responsibilities,

49                    providing that these new boundaries and responsibilities do not encompass any

50                    part or work of an existing local except by mutual consent.

51       

52                    (D) RESPONSIBILITIES. Local Caucus chapters shall:

53       1.         Comply with all federal, state, and local laws governing political contributions, political

54                    activity, and candidate support;

55        2.         Refrain from any activity that would jeopardize the tax status of the NWPC, the

56                    NWPC Campaign Support Committee, NWPC-WA, or NWPC-WA PAC;

57        3.         Adopt bylaws that comply with state and national bylaws and the policy of the

58                    state and national Political Planning and Appointments Committee and/or

59                    Endorsement Committee, and file those bylaws and amendments thereto with

60                    NWPC-WA;

61        4.         Transmit official information, including lists of officers, meeting notices, meeting

62                    minutes, newsletters, bylaws, mode of operation and endorsements to NWPC-WA

63                    in timely fashion;

64        5.         Hold regular, open, publicly announced meetings at such locations as will

65                    accommodate the majority of their members;

66        6.         Develop and implement an affirmative action process which will assure

67                    membership representation of racial and ethnic minorities, as well as a

68                    multipartisan balance in the geographic area of the local Caucus. Caucuses failing

69                    to meet this requirement are subject to challenge, including loss of credentialing

70                    as a member caucus;

71        7.         Endorse and provide support for candidates for offices within their jurisdictions

72                    who support NWPC issues.

73        8.         Take no position in opposition to the national organization.

74                   

75                                                        ARTICLE V  STATE CAUCUS

76        (A) PURPOSE. Members shall be organized into a state Caucus in order to promote the

77        purpose of the NWPC and to take action at the state level.

78

79        (B) RECOGNITION STANDARDS. The state Caucus shall be organized in conformity

80        with recognition standards formulated by the NWPC Board of Directors and adopted

81        by the national convention. Only one state Caucus, as defined by the NWPC Board

82        of Directors, shall be recognized for the state of Washington.

83

84        (C) RESPONSIBILITIES. The NWPC-WA shall:

85        1.         Assist in organizing and developing, and provide assistance as required to local

86                    Caucus chapters;

87        2.         Adopt bylaws in compliance with the bylaws of the NWPC and the NWPC

88                    Political Planning and Appointment Committee, and file all such bylaws and

89                  amendments thereto from NWPC to local Caucus chapters;

90      3.         Transmit official communications from NWPC to local Caucus chapters;

91      4.         Maintain a body of at least thirty (30) NWPC-WA members in good standing;

92      5.         Endorse and provide support for candidates to statewide office 

93                  and local office where no local Caucus chapter exists;

94      6.         Select delegates and alternates to the NWPC biennial convention;

95      7.         Transmit to the NWPC dues and membership proof for each member;

96      8.         Credential local Caucus chapters;

97      9.         Establish state Caucus dues and assessments.

98                 

99                                          ARTICLE VI  FINANCIAL ADMINISTRATION

100      (A) FISCAL YEAR. The fiscal year of the NWPC-WA shall commence on the first day

101      of January of each year for national, state and local Caucuses.

102

103      (B) FINANCIAL SUPPORT. Financial responsibility for the work of the NWPC-WA as a

104      whole shall be assumed annually by the state and local Caucuses.

105     

106      (C) DUES. Members shall pay annual dues.

107      1.         Dues shall be of sufficient amount to cover national, state, and local dues per

108                  member payments established by a two-thirds vote of the State Board of

109                  Directors. 2. Dues are paid on an anniversary date.

110                 

111      (D) SCHOLARSHIPS. The local Caucus chapters and state Caucus will establish

112      policy, dependent on fiscal condition, to cover local and state scholarships.

113

114      (E) STANDING. Any state Caucus member whose name has been duly certified to the

115      NWPC and whose NWPC dues have been paid shall be a member in good standing.

116      Only members in good standing shall be eligible to serve as NWPC-WA officers,

117      members of the State Board of Directors, or voting delegates at NWPC-WA annual

118      membership meetings, or have any other privileges of memberships.

119                 

120                                                      ARTICLE VII  OFFICERS

121      (A) ENUMERATION AND ELECTION OF OFFICERS. The officers shall be the

122      President, two Vice Presidents (one Republican and one Democrat), Secretary,

123     The officers shall be elected in the business session of the annual 

124      membership meeting in alternating years; with the intention of

125      staggering terms as feasible.

126

127      (B)TERMS. All officers will serve two year terms as mandated in Section A of this

128      Article.

129

130      (C) VACANCIES. A vacancy in the office of President shall be filled by the Vice

131     President elected in the same year as the President. Vacancies in other elected offices

132      shall be filled by the State Board of Directors.

133

134      (D) STATE BOARD OF DIRECTORS. All officers are voting members of the State

135      Board of Directors.

136

137      (E) ELIGIBILITY FOR STATE OFFICE. The State President must have served on the

138      State Board for at least one year.

139     

140      (F) ENDORSEMENT GUIDELINES FOR ELECTED OFFICERS.

141      1.         The State President, Vice Presidents and Candidate Endorsement Chair(s) shall

142                  refrain from lending their names, contributing money and/or publicly

143                  supporting candidates whose offices are to be considered in the state and local

144                 endorsement procedure until after the endorsement procedure is completed for

145                  that race.

146                 

147      2.         During their terms in office, the President, Vice Presidents and Candidate

148                  Endorsement Chair(s) shall not personally endorse any candidate whose

149                  opposition has been endorsed by the state and/or local caucuses.

150

151      (G) REMOVAL OF OFFICERS. An officer may be removed for cause by two-

152                  thirds vote of the total membership of the State Board provided notice of the

153                  pending vote has been sent to all members of the State Board and all local

154                  presidents at least thirty days prior to the meeting. Cause for the pending vote

155                  to remove shall be included in the notice.

156                 

157                                       ARTICLE VIII  DUTIES OF OFFICERS

158      (A) GENERAL DUTIES. State board members shall be responsible for all legal and

159      fiduciary decisions for the organization. Board members shall also be responsible

160      for fundraising for the organization.

161                

162      (B) STATE PRESIDENT. The President shall:

163      1.         Serve as the executive officer of NWPC-WA and preside at all meetings of

164                  NWPC-WA;

165      2.         Act as official spokesperson for NWPC-WA;

166     3.         Chair the State Board of Directors meetings;

167      4.         Serve ex-officio on all committees of NWPC-WA, except the Nominating

168                  Committee;

169      5.         Establish other committees as may be deemed necessary, except otherwise

170                  provided in these bylaws;

171      6.         Execute contracts and other instruments authorized by the State Board of

172                  Directors;

173      7.         Ensure that NWPC-WA complies with all applicable federal and local laws

174                  governing political activity, political contributions, and candidate support, as

175                  determined by the legal opinion of independent council;

176      8.         Draft an annual budget in consultation with the treasurer to present to the

177                  Board prior to the annual membership meeting;

178      9.         The President may delegate some of her functions to an Executive Director

179                  with the consent of the State Board.

180

181      (C) VICE PRESIDENTS. The Vice Presidents shall:

182      1.         In the absence of the President, preside at meetings and otherwise act for the

183                  President;

184      2.         Succeed to the office of President in the event of vacancy;

185      3          Serve as official spokesperson(s) for NWPC-WA upon request of the

186                  President;

187      4.         Serve as resource person(s) to state and local Caucuses;

188      5.         Serve on at least one standing committee;

189      6.         Perform other duties as may be assigned by the President.

190

191      (D) SECRETARY. The Secretary shall:

192      1.         Assume responsibility for issuance of all meeting notices of NWPC-WA and

193                  the State Board;

194      2.         Record and distribute minutes of all meetings of NWPC-WA and the State

195                  Board.

196      3.         Assume responsibility for maintenance and custody of the official NWPC-

197                  WA books, records, files, and State Board of Directors roster.

198      4.         Exercise the powers and perform such other duties as are usual to the office of

199                  Secretary;

200      5.         Perform such other duties as may be assigned by the President.

201

202      (E) TREASURER. The Treasurer shall:

203      1.         Assume responsibility for internal accounting procedures of NWPC-WA as

204                  authorized by the President or the State Board;

205      2.         Be responsible for receipt, custody and disbursement of all NWPC-WA

206                  monies, as authorized by the President or the State Board;

207      3.         Keep accurate account, as required by federal or state law, of monies received

208                  and paid out;

209      4.         Render monthly and annual financial reports for distribution to members of

210                  the State Board;

211      5.         Serve as a member of the Fundraising Committee;

212      6.         Prepare all federal, state, and local reporting forms, including public

213                  disclosure, and forward copies of all C-4s and related materials to the State

214                  President on dates that those forms are due;

215      7.         Exercise the powers and perform such other duties as are usual to the office of

216                  Treasurer;

217      8.         Perform such other duties related to finance as may be assigned by the

218                  President;

219      9.         Ensure that the books of the Treasurer be audited annually by an accountant or

220                  approved bookkeeping service, or by a committee composed of three (3)

221                  members of NWPC-WA appointed by the President with the consent of the

222                  State Board;

223      10.       The Treasurer may delegate some of her functions to an accounting firm,

224                  bookkeeper, or CPA with the consent of the State Board.

225

226      (E) ENDORSEMENT COMMITTEE CHAIR. The Endorsement Committee Chair

227      shall:

228      1.         Carry out candidate endorsement procedure, including May’s List and other

229                  priority designations, in a timely fashion;

230      2.         Serve as chair of the PAC committee;

231      3.         Carry out other duties relating to the endorsement process as may be

232                  designated by the Chair.

233

                 

234                               ARTICLE IX  ANNUAL MEMBERSHIP MEETING

235      (A) GOVERNANCE. The state Board of Directors shall hold at least one publicly

236      announced, open statewide meeting a year (Annual Meeting) that shall be the

236      governing body of NWPC-WA.

238

239      (B) TIME AND PLACE. The NWPC-WA Annual Meeting shall be held at a time and

240      place to be fixed by the state Board of Directors.

241

242      C) NOTICE. Not less than thirty (30) days notice of time and place shall be given on the Website and in

243      written or electronic mail, and website to all members in good standing.

244

245      (D) SPECIAL MEETINGS. Special meetings of NWPC-WA may be called by the state

246      Board of Directors, or upon written request of twenty-five (25) percent of the

247      membership, upon a minimum of thirty days notice to the membership, to act upon

248      business brought by the state Board of Directors.

249

250      (E) QUORUM. Five (5) percent of the paid membership for that fiscal year shall

251      constitute a quorum. Each member present shall be entitled to one vote. Voting by

252      proxy shall not be allowed. A credentials committee composed of the Treasurer

253      and/or Membership Chairperson(s), or other designated member shall certify that a

254      quorum is present.

255

256      (F) ELECTION OF OFFICERS. The annual membership meeting shall elect NWPC-WA

257      officers.

258

259      (G) POLICIES. The annual membership meeting shall establish the policies of NWPC-

260      WA by receiving and acting upon resolutions brought before the body.

261

262      (H) BYLAWS AND OTHER BUSINESS. The annual membership meeting shall act upon

263      proposed amendments to the bylaws and conduct such other business as may be

264      brought before it.

265     

266      (I) ANNUAL BUDGET. The annual membership meeting shall adopt an annual budget.

267     

268                                          ARTICLE X  STATE BOARD OF DIRECTORS

269      (A) COMPOSITION.

270      1.         State officers;

271      2.         Local Caucus representatives.

272                  a. Chair or Vice Chair or elected representative of established local Caucus

273                  chapters;

274                  b. Local county Caucus contacts where no local Caucus exists.

275                  1) These persons must be working with members in their county to

276                  establish a local Caucus and/or promote the NWPC-WA and its work

277                  and policies in that county.

278                  2) Local contact persons must be approved by the state Board of Directors

279                  and serve a one-year term.

280      3.         LEAC Chair or Representative;

281      4.         Standing Committee Chairs;

282      5.         NWPC Board Representative;

283      6.         Immediate Past President;

284      7.         At-large members as appointed by the President and approved by a vote of the

285                  majority of the Board of Directors.

286                  1) There will be a maximum of five (5) At-large Board members;

287                  2) Each At-large Board member will serve on at least one (1) committee.

288

290      (B) LOCAL ALTERNATES. If a local chapter Chair or representative is unable to

291      attend a meeting of the state Board of Directors, then an alternate local chapter

292      steering committee or Board member may be designated to attend in accordance

293      with procedures established by the local Caucus or LEAC chapter.

294                 

295      (C) AUTHORITY.

296      1.         The state Board of Directors shall conduct the business of the organization and

297                  carry out the duties and responsibilities of the organization, including establishing

298                  policies between annual membership meetings.

300      2.         The state Board of Directors shall implement policy established by the Annual

301                  membership meeting and approve programs and priorities consistent therewith,

302                  except that the Board may change policies and programs established by the

304      Annual membership meeting only in event of emergency provided that notice of

305      the proposed change shall be sent to the chairs of any local Caucus chapters chairs that exist in the

306      state at least thirty (30) days prior to the Board meeting at which action is expected to be taken.

307      A two-thirds (2/3) vote of the Committee shall be required to adopt any such

308      change.

309

310      (D) EXECUTIVE COMMITTEE. An Executive Committee of the elected officers 

311      shall conduct business as allowed by policy set by the full Board of Directors.

312       The committee may include two LEAC or local caucus chairs elected by their peers.  

313      This committee will meet at the call of the President between Board of Directors meetings. 

314      They shall not allot monies outside the budget nor vote on endorsements nor mandate any 

315      actions affecting local Caucus chapters. These functions are reserved to the full Board of Directors. 

316      Minutes and agendas for any Executive Committee meetings must be communicated via email or 

317     other electronic means in a timely manner to the entire Board of Directors.

318     

319      (E) MEETINGS.

320       The state Board of Directors shall meet at least once a quarter and for early

321      endorsement and regular endorsement in alignment with endorsement timelines.

322     

323      (F) MEETING NOTICE. At least seven (7) days notice of a regular meeting and 24 hours

324      for an emergency meeting must be given to members unless otherwise specified in

325      these bylaws.

326

327      (G) QUORUM. No fewer than one third (1/3) of the voting members of the Board to include three (3) elected officers 

328      shall constitute a quorum for the transaction of business. A majority of the votes

329      entitled to be cast by the members present shall be necessary for the adoption of any

330      matter voted on by the members, except where these bylaws require a different

331      threshold of passage.

332     

333      (H) VOTING. Each member of the state Board of Directors shall have one (1) vote.

334          1. Voting on endorsement decisions shall be determined by the State Endorsement Committee policies

335          with approval of the Board of Directors.

336         2. Standing committees may be combined in practice, but the chairs of each standing committee 

337          enumerated in Article XI Section (A) retain their individual voting rights on the Board.

338     

339      (I) ABSENCES. Unexcused absences from three (3) meetings of the Board of Directors

340      may be cause for removal of a member of the Board.

341

342      (J) DUTIES  AND  RESPONSIBILITIES. The State Board of Directors will:

343      1.         Fill vacancies in NWPC-WA offices as they occur by electing replacements,

344                  except as otherwise provided by these bylaws;

345      2.         Establish policies and procedures for chartering of local Caucus chapters by the

346                  Board of Directors;

347      3.         Select the location and dates of the NWPC-WA Annual membership meeting;

348      4.         Recommend the biennial budget to the Annual membership meeting;

349      5.         Establish policies and procedures for resolving disputes and grievances by

350                  members and local caucuses;

351      6.         Fill vacancies in NWPC board representatives.

352                 

353                                          ARTICLE XI  STANDING COMMITTEES

354      (A) NUMBER  OF  STANDING COMMITTEES. There shall be nine (9) standing

355      committees as follows:

356      1.         Political Action and Legislation;

357      2.         Membership and Outreach;

358      3.         Candidate Recruitment and Endorsement;

359      4.         Nominations;

360      5.         Bylaws and Procedures;

361      6.         Fundraising;

362      7.         Training and Education.

363      7.         Diversity;

364      8.         Communication.

365

366      (B) COMPOSITION. The membership of the standing committees shall include at least

367      one (1) member from each local Caucus chapter, unless a local Caucus has not

368      submitted the name of its representative within sixty (60) days after the Annual

369      membership meeting. Additional members to standing committees may be appointed

370      by the State President. The chair of each standing committee who is not an elected

371      officer shall be appointed by the state President with the advice and consent of all the

372      state officers. The Nominations Committee shall elect its own chair.

373

374      (C) TERMS. The terms of committee members shall be concurrent with the terms of the

375      officers elected at the Annual membership meeting. The Endorsement Chair may

376      advise and present additional endorsement committee members to the President after

377      his/her election.

378

379      (D) MEETINGS. Standing committees shall meet at the call of their chairs, or upon

380      written request of one third (1/3) of the committee members.

381

382      (E) REPORTS. All Standing committees shall report through their chairs to the State

383      President, to the State Board of Directors, and to the NWPC-WA Annual membership

384      meeting.

385

386      (F) DUTIES. The State Board of Directors shall determine the duties of the standing

387      committees.

388                 

389                                          ARTICLE XII  PARLIAMENTARY AUTHORITY

390      Except as otherwise provided in these bylaws, Robert’s Rules of Order, Newly

391      Revised, shall govern the proceedings of all meetings of the NWPC-WA and its

392      committees.

394                  ARTICLE XIII APPOINTMENT AND DUTIES OF THE NWPC BOARD REPRESENTATIVE

395      The state Board of Directors shall appoint as many representatives to the National

396     Board of Directors as the Washington chapter is allocated based on membership.

397      Washington state national Board Representative(s) shall attend National Board

398      meetings and represent the interests of the Washington state chapter of the Caucus at

399      those meetings. They shall report to the Washington state chapter Board of Directors

400      relevant information from the national organization.

401

402                                          ARTICLE XIV AMENDMENT TO THESE BYLAWS

403     

404      (A) These bylaws may be amended by NWPC-WA, at an Annual membership meeting,

405      by a majority of the delegates voting, a quorum being present, provided that a copy of

406      the proposed amendment(s) shall have been delivered to each member in written or

407      electronic mail, and posted on the Website, not less than thirty (30) days prior to the Annual

408      membership meeting at which the action is to be taken. Provided further that, in

409      relation to any federal, state, or local legislation governing NWPC-WA legal and/or

410      tax status, the state Board of Directors shall be empowered to make such amendments

411      as are necessary to retain legal compliance and to project the effectiveness of the

412      NWPC-WA in pursuing its goals and objectives.

413     

414      (B) Changes mandated by NWPC bylaws will be brought to the first statewide meeting

415      following the NWPC convention. If a statewide meeting is not held within three (3)

416      months of the NWPC convention, the membership will be informed of any mandated

417      items. Following a thirty (30) day notice the state Board of Directors will be allowed

418      to take action.

419     

420                                                      ARTICLE XV: DISSOLUTION

421      In the event of the dissolution of NWPC-WA, assets remaining after discharge of all

422      liabilities shall be distributed to an organization having similar objectives. Determination

423      of such distribution shall be made by the State Board.

424

425      Revised and ratified by the membership November 1980, May 1983, March 1985,

426      October 1985, 1987, 1989, 1990, 1993, January 1997, January 2001, 2003, 2004,

427      2005, 2008, 2010, January 2011, January 2013, November 2019